ABAC 2.7.2 -- Standing Committees
The function of a standing committee is to administer the duties assigned to each as stated below. Faculty and staff members are recommended providing appropriate representation from all campus locations for committee assignments as indicated in the committee’s description. The composition, purpose, policy, procedures and recommendations for membership of each standing committee shall be presented in writing to the President’s Cabinet for review and approval.
A Faculty Senate representative will also be responsible for working with Academic Deans and/or Department Heads of each School to populate faculty membership of standing committees each spring for the next academic year. The tenure of any individual serving on a committee which is responsible for dispersal or recommendations for dispersal of funds shall be limited to two (2) consecutive terms. Members of each committee will receive notification from the President’s Office with a copy of the duties and responsibilities of the committee to which they have been assigned.
Service on standing committees is a responsibility of faculty and staff, except that no individual shall be required to serve on any specific committee. Reasonable effort shall be made to distribute committee work among faculty and staff. Where the number of faculty/staff members is specified, this number shall be taken as a minimum and not an exact number. Individuals employed after committee assignments have been made may be assigned during the next assignment cycle.
The chair of each committee shall recommend individuals to fill committee vacancies arising during the year. They should report replacements to the President’s Executive Assistant, who maintains the registry of committee assignments. Administrators may appoint ad hoc committees to facilitate their work if no standing committee exists which can accomplish the task.
Designated chairs shall call the committees for organizational meetings within thirty (30) working days after fall term classes begin. Where no chair is designated, the first person named on the committee list shall call the organizational meeting within the time specified above. At these initial meetings, committees shall elect those officers needed for the committees’ purposes. Chairs shall orient all committee members as to the purposes and functions of the committees and shall direct that minutes of each meeting be taken and distributed as stated below.
Copies of all committee minutes and reports will be forwarded to the supervising administrator who will:
1. Review said documents and shall have the authority to remand back to the originating committee for further study or clarification.
2. Determine the need for approval and/or action by the President’s Cabinet.
a. If the supervising administrator determines that approval and/or action is required by the President’s Cabinet, the supervising administrator shall place the item on the agenda for the President’ Cabinet. Upon action by the President’s Cabinet the supervising administrator shall follow the steps detailed in items “b” and “c” below.
b. If the supervising administrator determines that approval and/or action by the President’s Cabinet is not needed, the supervising administrator shall forward a copy of the minutes or the report to the Director of Institutional Effectiveness with written indication of the date of approval. The Director of Institutional Effectiveness shall:
i. Retain a copy of the minutes or report in the file, and
ii. Provide a copy to the appropriate person for posting on a secure website.
c. The administrator through whom the committee responds and the chair of the committee will determine any further extent of circulation of the minutes as well as whether an abstract of action is sufficient to inform the faculty and staff.
Information related to the holding of meetings and recording of proceedings of meetings of councils and committees (such as accounts of proceedings, reports of actions taken in such meetings, agendas, copies of reports, exhibits, announcements, etc.) are permanent records of the College.
Prior to the end of each spring term, the chairs of the various standing committees will prepare an annual report and will submit this report to the supervising administrator and the Director of Institutional Effectiveness. The responsibility of the supervising administrator is to ensure that the annual report is prepared and forwarded to Institutional Effectiveness.
Institutional Animal Care and Use Committee
Promotion and Tenure Committee